Guidelines for ApplicationsNational Institute for Fusion Science (NIFS) Collaborative Research
(Note) The application should be submitted online. Please submit the application after registering your researcher information through https://nicollas.nifs.ac.jp/.
(Note) In completing and submitting the application form, please consult with your contact person.
(Note) Travel funds are limited to domestic use.
- Categories for Collaborative Research (Bilateral Collaborative Research, LHD Project Collaborative Research, General Collaborative Research)
NIFS has established the three categories of Bilateral Collaborative Research, LHD Project Collaborative Research, and General Collaborative Research, and is conducting collaborative research in these categories. As these categories will be explained in this section, please confirm the types of collaborative research that are applicable and determine which category is appropriate for your application.
(1) Bilateral Collaborative Research
Bilateral Collaborative Research (hereafter as Bilateral CR) was established with the goal of increasing research opportunities and further developing fusion research by regarding the devices at inter-university research institutes as the devices for collaboration and by utilizing them for collaborative use and collaborative research under NIFS. The synergistic effects from the implementation of collaborative research while jointly using both the research resources of NIFS and universities, and the broad development of collaborative research through the functions of inter-university research that university research centers participating in Bilateral CR should have, will subsequently become the cutting edge of Japan’s collaborative use and bilateral collaboration research development policy.
Participating in Bilateral CR are the four research centers focusing on core plasma physics research and a research center for hydrogen isotope research. The former four research centers are the University of Tsukuba Plasma Research Center (GAMMA10), the Kyoto University Institute of Advanced Energy Laboratory for Complex Energy Processes (Heliotron J), the Osaka University Institute of Laser Engineering, (GEKKO-XII), and the Kyushu University Research Institute for Applied Mechanics Advanced Fusion Research Center (QUEST). The other research center is the University of Toyama Organization for Promotion of Research Hydrogen Isotope Research Center. The Tohoku University Institute for Materials Research International Research Center for Nuclear Materials Science is closely coordinating with the above institutes and centers. In Bilateral CR, collaborative research conducted through a two-way agreement between NIFS and each of these respective centers, collaborative research conducted through two-way agreements between centers, and collaborative research that emphasizes the special features of the research centers have been conducted. Researchers at universities and other institutions, by participating in these programs, are constructing a broad collaborative research system.
Bilateral CR is moving forward based upon the clear responsibilities of each participating institution based upon the independence and the autonomy of universities and NIFS. However, research topics are not decided individually. NIFS, which is the core of the inter-university research collaboration, will aggregate research topics while consulting with the fusion community regarding important topics considered necessary from now for Japan’s fusion research, and will coordinate and allot topics with and to each center. Furthermore, universities and institutes may conduct common research topics by cooperating together.
Foreign researchers can apply to this CR as a representative.
(2) LHD Project Collaborative Research
For applying to and aggregating into the Large Helical Device (LHD) various types of research including exploratory research and technology research at universities and other institutions, the LHD Project Collaborative Research (hereafter as LHD Project CR) was implemented in 1996 for the purpose of conducting research and development preceded first at universities and other institutes. This collaborative research, in addition to breakthrough development and promotion of high performance in device operation in LHD experiments, also has the goal of contributing to advances in research at universities and other institutions. In addition, in widely discovering applicable and intensive types of research and technologies for LHD experiments, opinions and recommendations from the community are necessary. And in advertising for the LHD Project CR, we are working with the community’s networks (organizations composed of researchers at universities, NIFS, and other institutions that are engaged in research on fusion, plasma physics, plasma applications, and related topics). On the basis of the above points after the end of the research period, this collaborative research should, in principle, move to General Collaboration Research. However, even if not directly related to LHD experiments and operation after the end of the research period and if the research project can contribute to the promotion of the LHD Project, it will be selected as a research topic for LHD Project CR.
(3) General Collaboration Research
General Collaboration Research (hereafter as General CR) is the collaborative research with the longest history since the establishment of NIFS. In General CR, researchers at universities and institutes come to NIFS. And the foundation of General CR is advancing collaborative use and collaborative research, and publishing results through the use of the NIFS experiment device, computer resources, and funds. It is also possible for NIFS researchers to visit universities and conduct collaborative research using the equipment at those universities. As seen in this call for research proposals, NIFS is conducting collaborative research related to each division in the Department of Helical Plasma Research and to projects that incorporate two or more divisions. Further, in order to propel collaborative research and collaborative use, workshops and seminars to be held at NIFS also are included. Applications for new research topics in plasma and fusion research also are possible. As this collaborative research is predicated upon working with a NIFS contact person, please designate that person before submitting a research proposal.
A foreign researcher may apply to this CR as a representative except in the case of proposals that will utilize computer resources.
- Regarding the System for Conducting Collaborative Research
In conducting joint research, there are no specific regulations beyond meeting with a NIFS contact person. However, in the Bilateral CR, NIFS requests that there be a contact person at each center and that meetings also be held with that contact person. Regarding points of which to be aware, please see “4. Points to Be Aware of in Applying for Collaborative Research.” Further, as experiments involving a large number of people are advancing through the use of NIFS’ Large Helical Device, collaborative research must be conducted in accordance with the LHD experiment schedule. Please understand the implementation system for LHD Project CR, and the distribution of computation resources for Plasma Simulation Collaboration Research and LHD Numerical Analysis Server Joint Use Collaboration Research, although details are omitted here. We seek your understanding regarding how to undertake collaborative research at NIFS.
- Regarding the Process for Selecting Collaborative Research Topics
In order to smoothly manage collaborative research and collaborative use, the Collaborative Research Committee has been established under the NIFS Administrative Council. Further, three specialist committees have been established below the Collaborative Research Committee. These are the Bilateral CR Committee, the LHD Project CR Committee, and the General CR Committee. The management of each category of collaborative research and collaborative use is being conducted by each specialist committee. The chair of each specialist committee appoints members from outside NIFS who represent the fusion research community, and, while protecting the transparency of deliberations, they select the research projects from among the proposals received.
Bilateral CR, LHD Project CR, and General CR proposals will be sought simultaneously, and after selection and implementation, reports must be submitted and results must be made public. In addition, a research presentation meeting will be held. For Bilateral CR this presentation will be for research topics that span the research centers with NIFS as the core center as well as research topics specified at the time of selection. For LHD Project CR, this will be for all research topics that were selected, and for General CR this will be for research topics specified at the time of selection.
The process from application to selection is as follows below.
(1) Bilateral Collaborative Research
1) Regarding research topics applied for, in the case of continuation, the report for the previous year’s research results and the new application will be evaluated on a four-point scale by members of the Bilateral CR Committee. In the case of new applications, the application will be evaluated by members of the Bilateral CR Committee also on a four-point scale.
2) In the application document, the total number of points assigned by the members of the Bilateral CR Committee will be written, and the application will then be sent to the research center at which the applicants wish to conduct research.
3) Each research center, based upon the total number of points assigned to each project proposal, will prepare a proposal for which research topics to select and to not select, and how much funding to provide considering the project’s feasibility, as well.
4) Referencing the total number of points assigned and the research center’s proposal, the Bilateral CR Committee will prepare a selection proposal and a funding proposal.
5) The Administrative Council will make the final decision.
(2) LHD Project Collaborative Research
1) In the case of continuation, it is required that the research project representative must report the research results from Heisei 28 (2016) and explain the next year’s research plan at a research presentation meeting. Further, in the case of new applications, as well, the research project representative is required to explain the research project at a research presentation meeting.
2) The members of the Fusion Network’s managing committee will attend the research presentation meetings noted above, and will collect the evaluations and opinions of the managing committee or of the committee of the Fusion Network. The managing committee will then submit its report to the LHD Project CR Committee. Members of the LHD Project CR Committee too are required to attend those presentations.
3) In the case of continuation, the LHD Project CR Committee will decide upon approval or rejection of the application and the requested funding amount based upon the Heisei 28 (2016) research results report, the application, and the evaluation and opinion of the managing committee of the Fusion Network or of the committee. In the case of new applications, the LHD Project CR Committee will deliberate based upon the application and the evaluation and opinion of the managing committee or of the committee of the Fusion Network, and will decide upon approval or rejection of the application and the funding amount.
4) The final decision will be made by the Administrative Council.
(3) General Collaboration Research
1) At the time of application, it is necessary to include a written comment from the NIFS contact person. For collaborative research below, however, it is not necessary to include such a comment.
a) Large Helical Device experiment collaboration research (after submitting the application, comments from the LHD Experiment Meeting regarding whether the experiments are possible or not will be attached)
b) Large Helical Device theoretical collaboration research
c) Plasma Simulator collaboration research
d) LHD Numerical Analysis server-use collaboration research
2) The General CR Committee will decide upon the selection.
(Note): For General CR relating to the LHD, in the case of continuation, approval or rejection and the distribution of funding will be decided based upon the Heisei 28 (2016) research results report, the application, and the comments of the NIFS contact person or the decision of the LHD Experiment Meeting. A new application will be evaluated and considered based upon the submitted application. Approval or rejection and the amount of funding will then be determined.
(Note): For Plasma Simulator collaborative research and LHD Numerical Analysis server-use collaborative research, in the case of continuation, approval or rejection and the distribution of funding will be decided based upon the Heisei 28 (2016) research results report and the application. The new application will be evaluated and deliberated upon by the General Collaboration Research Committee based upon the application.
3) The final decision will be made by the Administrative Council.
- Points to Note in Applying for Collaborative Research
Points to be noted in this explanation of this public announcement and in conducting collaborative research will be itemized below.
(1) Bilateral CR
a) When researchers at the University of Tsukuba Plasma Research Center (GAMMA PDX), the Kyoto University Institute of Advanced Energy Laboratory for Complex Energy Processes (Heliotron J), the Osaka University Institute of Laser Engineering (Gekko XII), the Kyushu University Research Institute for Applied Mechanics Advanced Fusion Research Center (QUEST), and the Plasma Engineering Research Group’s University of Toyama Organization for Promotion of Research Hydrogen Isotope Research Center seek bilateral collaboration research relating to NIFS and its fusion experiment device, or when one of these five research centers above seeks collaborative research with another center for use of its fusion experiment device, they are advised to apply to Bilateral CR.
b) The Tohoku University Institute for Materials Research International Research Center for Nuclear Materials Science has installed equipment for fusion material development, such as a small-scale plasma irradiation device. When researchers wish to use such devices for collaboration work, please apply to the Tohoku University Institute for Materials Research.
c) Even when researchers at universities and NIFS visit one of these five centers with a wish to participate in collaborative research related to a fusion experiment device, they are advised to apply for Bilateral CR. Further, the Kyoto University Institute of Advanced Energy Laboratory for Complex Energy Processes, the Osaka University Institute of Laser Engineering, and the Kyushu University Research Institute for Applied Mechanics Advanced Fusion Research Center function as inter-university research institutions and conduct their own advertising. However, for collaborative research in the fusion field, please apply for Bilateral CR.
d) In the case in which a researcher at a research center wishes to conduct bilateral cooperative research with NIFS, please decide upon a contact person within NIFS and apply after having engaged in sufficient consultation with that contact person. When uncertain of whom to approach regarding the contact person, apply to a person in charge (sponsor) of collaborative research listed in “List of Bilateral Collaborative Research Sponsors at NIFS.”
List of Bilateral Collaborative Research Sponsors at NIFS (as of December 2016)
Centers Name TEL FAX University of Tsukuba Plasma Research Center Yoshio Nagayama 0572-58-2153 2617 Kyoto University Institute of Advanced Energy Kiyomasa Watanabe 2149 2617 Osaka University Institute of Laser Engineering Hitoshi Sakagami 2366 2626 Kyushu University Research Institute for Applied Mechanics Suguru Masuzaki 2168 2625 University of Toyama Organization for Promotion of Research Hydrogen Isotope Research Center Kiyohiko Nishimura 2080 2610
e) In the case in which a researcher at a university wishes to conduct bilateral cooperative research at a research center, he/she will select a contact person at that research center, and apply after fully discussing the project with that contact person. When one does not know whom to approach for a contact person, please consult the table “Bilateral Collaborative Research Sponsors at the Center” and contact the sponsor and inquire regarding necessary issues related to the application and the execution of research. In this case, upon applying, please write the name of the sponsor from the “List of Bilateral Collaborative Research Sponsors at NIFS.” Should there be questions relating to NIFS, please contact the sponsor at NIFS.
Bilateral Collaborative Research Sponsors at the Center (as of December 2016)
Centers Name TEL FAX University of Tsukuba Plasma Research Center Yousuke Nakashima 029-853-6201 029-853-6202 Kyoto University Institute of Advanced Energy Tohru Mizuuchi 0774-38-3451 0774-38-3535 Osaka University Institute of Laser Engineering Hiroyuki Shiraga
06-6877-4799 Kyushu University Research Institute for Applied Mechanics Kazuaki Hanada 092-583-7706 092-573-6899 University of Toyama Organization for Promotion of Research Hydrogen Isotope Research Center Yuji Hatano 076-445-6928 076-445-6931
f) In the case in which a researcher wishes to conduct research on the same topic across several research centers or across a research center and NIFS, please apply to research centers as well as to NIFS. Further, it is necessary to consult with a sponsor at each of the related research centers or at NIFS. In this case, the NIFS contact person is not to be selected from the “List of Bilateral Collaborative Research Sponsors at NIFS.” Please select that individual from among the NIFS research collaborators. An example is a case in which a researcher at Tohoku University wishes to conduct the project “Research on XYZ” and to use the LHD and the Heliotron J and conduct collaborative research. In the application form, in the box for “Collaborative Research with Multiple Institutions (Centers and NIFS)” please list all of the related research centers.
g) A researcher at a research center who is participating in bilateral collaborative research, for example, a researcher at the Kyoto University Institute of Advanced Energy Laboratory for Complex Energy Processes, will apply for Bilateral CR in the case of wishing to conduct collaborative research using the LHD and the Heliotron J. The box “Collaborative Research with Multiple Institutions (Centers and NIFS)” does not apply here.
h) In the case in which one applies for Cooperative Research among research centers, please apply from each research center using the same research theme. At that time, in the box “In the Case of Multiple Research Center Cooperative Research Topics (Heat-Particle Control, and EBW)” please write the name of the representative (leader of research subject) of the cooperating group. This is to avoid repetition at the time of consideration of the application.
i) In the box for small classification in the application, please select the number that appears before the name of the research center (device name) to be used in this collaborative research. For example, when wishing to use equipment of the University of Tsukuba, please write “1” in the small classification box.
j) Travel funds necessary for collaborative research will be provided from the research center hosting the collaborative research.
k) After submitting the application, before the Bilateral CR Committee decides upon the selection of recipients, the research center that will undertake the bilateral collaborative project or NIFS will review the application and comment upon it.
l) Submission of the research report: The representative of the bilateral collaborative project must submit the research results report below as well as an annual report. In the case in which these documents are not submitted, the next year of the ongoing project or the representative’s next new application will be excluded from consideration. Please take note of this.
1) The Japanese-language research report to be issued at the end of the year.
In preparing the research report, please consult the contact person. The number of pages in the report is required to be more than one and as many as three.
The deadline for submitting this report is Tuesday, January 10, Heisei 29 (2017) by 17:00 for Heisei 28 (2016), and Tuesday, January 9, Heisei 30 (2018) by 17:00 for Heisei 29 (2017). Please submit this report as it will be one part of the evaluation and judgment documents for the continuation of projects. Further, in the case in which new research results appear in January or February after submitting these materials, please submit the new report by Tuesday, February 28, Heisei 29 (2017) and Wednesday, February 28, Heisei 30 (2018), respectively.
2) English-language Annual Report
We wish to include as many English-language reports as possible in the annual report. Regarding the format, please follow the instructions in the document to be distributed at the time when information regarding the submission procedure of the annual report is announced.
(2) LHD Project CR
a) Regarding what types of collaborative research are appropriate for this category, please complete this application form upon having read the preceding section and after consulting with the contact person identified in this application guide.
b) New applicants, of course, and researchers with continuing topics, too, please apply upon having carefully read the explanation in this application guide.
(3) General CR
a) University researchers who wish to conduct research at NIFS or wish to use NIFS equipment, please apply for General CR.
b) From Heisei 22 (2010), the research category CHS Data Analysis has been discontinued. However, as that data is in a condition in which it may be used, please consult with a NIFS contact person should you wish to utilize the data in a related research topic.
c) In “SNET Collaborative Research” please submit an application for a new project only. At the time of application, it is necessary to include the NIFS contact person’s comments. Should you wish to continue using SNET, it will be necessary to apply for collaborative research that is promoted by using SNET. In the application has been added a box for “SNET Use.” Please click that box.
(4) Points of Note at the Time of Application
a) At the time of applying for collaborative research, as forms will vary depending upon the category, upon consulting the contact person, please fill in the correct form.
b) It is necessary for all persons who will use the LHD for experiments to register in the List of People Who Will Perform Radiation Work. From December Heisei 28 (2016), the analysis area on the west side of the LHD torus hall will be specified as a radiation controlled area. Please be certain that people who will work there are registered.
c) Further, in the case of Bilateral CR, registering as a person who will work with radiation may also be necessary at the research center. Be certain to consult with the sponsor of the Bilateral CR center.
d) In the event that the research topic for which one has applied has been approved, students (including research students) must enroll in the “Student Education Research Injury Accident Insurance” insurance plan, and emeritus professors and other researchers who do not have an affiliation must enroll in an accident insurance plan.
- Regarding Registration of Published Articles in the NAIS System and Expressions of Thanks and Acknowledgments
At NIFS, when collaborative research at this institute has been published as a research article, we request that the article be registered in the NAIS system and acknowledgment that the research was undertaken as NIFS collaborative research be written in the publication. The NAIS account (http://nais.nifs.ac.jp) may be obtained by registering through the web page “New user.”
In writing the acknowledgment, please also specify the collaborative research code. The research code may be found in the list of selected collaborative research topics on the NIFS homepage (https://nicollas.nifs.ac.jp/).
In particular, for Bilateral CR because the collaborative research is not conducted at NIFS but rather at Kyushu University or other research centers, NIFS’ Bilateral CR is often forgotten. Please do not forget to write this. We have received comments from the External Review Panel that issued the review reports in June of Heisei 20 (2008) that understanding the research undertaken as Bilateral CR will be helpful in future development.
An example of an acknowledgment expressing thanks to NIFS collaborative research that would appear in an English-language academic journal is below.
“This work is performed with the support and under the auspices of the NIFS Collaboration Research program (NIFS ***XXXX***).”
- Regarding Fees for Submitting Research Papers to Journals
The National Institute for Fusion Science will bear the full cost of the submission fee (including offprints) as below when a NIFS collaborative research is published as an academic paper.
The submission fee will be paid if acknowledgment that the research was undertaken as a NIFS collaborative research is written together with the collaborative research code, and NIFS research staff and/or graduate students affiliated with NIFS (including the Special Collaborative Use Researcher) are included among the authors.
(1) Submission and English editing fees of papers submitted to the Japan Society of Plasma Science and Nuclear Fusion Research
When papers are submitted to the journal of the Japan Society of Plasma Science and Nuclear Fusion Research, fees for submission and the English editing that the Society requests are paid.
(2) Submission fees to journals except for the above journals
Submission fees are paid, but there are restrictions as noted below.
a) Applicable only for monochromatic publication (color printing charges are not covered by this application)
b) Not applicable for additional offprints.
c) Not applicable for additional fees for making the journal article open access.
d) There are cases in which submission fees for an open access journal are not applicable.
e) Not applicable for English-language editing.
(3) Process for using this system
a) Documents required for payment
Please send the manuscript and the application form to the Department of Administration Research Support Division Academic Information Section (ext. 2048) one week prior to submission. After promptly examining the application at the Publications Subcommittee of the Books and Publications Committee, the first author will receive a reply before submitting the paper. The application format can be downloaded from the NIFS home page “collaborative research.”
b) After publication, please send as soon as possible a copy of the offprint (in the case of being included in the submission fee) and an invoice on which is printed the receipt date and written the signature of the recipient to the Academic Information Section after inspection for acceptance by the accounting division of the researcher’s home institute. The mailing address of documents should be NIFS. (In the case of a domestic publisher, it is necessary to prepare the following documents: estimate sheet, billing statement, and the delivery card on which is printed the receipt date and written the signature of the recipient after acceptance of the inspection at the researcher’s home institute accounting division.)
c) NIFS will pay the publication fee to the publisher.
Regarding payment please contact the Department of Administration Research Support Division Academic Information Section (ext.2048).
NOTE: Please understand in advance that the payment cannot be made when the cost exceeds the initial budget.
- Regarding the Joint Use of Measurement Instruments
At NIFS we have utilized a system so that researchers may jointly use measurement instruments from Heisei 22 (2010). The measurement instruments that are currently available for collaborative use include the high-speed video camera, the CAMAC module, the high-speed oscilloscope (40GS/s), Vector Network Analyzer and the High-speed AD converter, Infrared Thermography, the small-size spectrometer, the PXI multi-channel recording device, the quadrupole mass spectrometer, and others. There are limits on the variety and number, but as a system, this system is beginning to function well.
Moreover, the management and operation of this system is led by the NIFS Measurement Instruments Collaborative Use Subcommittee.
A summary of the rules and methods for collaborative use are as follows below.
(1) Those who may apply to use the instruments are, in principle, only collaborative researchers of NIFS.
(2) The period of use is counted in units of one month, and the longest period of use is until the end of that fiscal year. Extension is possible, but it is necessary to submit a new application for use.
(3) It is necessary to submit one’s application for use no later than the fifteenth day of the month before the month during which the applicant wishes to begin use. Whether the application is accepted or not will be announced to the applicant before the end of the month by the Subcommittee.
(4) After the period of use has ended, in addition to submitting the instrument use report the researcher will quickly return the instrument lent.
For details regarding the list of instruments available for collaborative use, the document to be submitted for the lending of an instrument, the guidelines, the rules, and the contact address, please see the NIFS website:
- Regarding the Treatment of Funds
In order to respond to the three categories of collaborative research, NIFS funds are separated into Bilateral CR Funds, LHD Project CR Funds, and General CR Funds. In order to conduct collaborative research, this funding may be used for the purchase of necessary items, research travel expenses, and other purposes.
In recent years, aiming toward the further development of collaborative research, we have planned system improvements to enhance fluidity. However, because of this, regarding the collaborative research funds, too, conditions for the execution of the funds have diversified and there have been instances in which the researchers have not been able to make a decision. Of course, regarding the appropriate execution of funding, it is necessary to be thorough and address these problems. In this section, we will explain the process from the management of the budget to the execution and the restrictions. As you will have read this section before conducting the collaborative research, we ask for your full understanding of the administration of funding.
Regarding the treatment of the various funds, points to remember follow immediately below.
(1) Bilateral CR
1) The Management of Funds
a) Bilateral CR funds will be added together and sent to each research center based upon the amount of funding approved for each research topic. The funds will be sent from NIFS to each research center.
b) Because approval or rejection is decided for each research topic, each research center will manage the budget amount for each approved research topic.
Accordingly, funds may not be transferred from one research topic to another research topic.
c) To these funds, research project management expense funds and other funds to which restrictions are not attached will be added, and these funds will be added for the purpose of this research and may be used.
d) On the precondition that this will not pose obstacles to the research, these collaborative research funds may be added to other funds for purchasing equipment for collaborative use, and the research group may purchase equipment to be used. In the case of purchase of equipment to be used by the research group, it is necessary to clarify this in the Bilateral CR application.
2) Execution of Funding
a) The budget will be managed according to the accounting regulations of each respective research center.
b) Regarding the budget, please use the necessary funds for the execution of research for the approved research topic.
c) For Bilateral CR, in order to use the fusion experiment devices that are operated at each research center and related research equipment and implement the research, as necessary funds for the execution of research, funds may be used to pay utility expenses relating to the use of experiment devices and other equipment.
(In the case of payment of utility expenses, please explain clearly that funds are needed for the execution of the research, such as the experiment schedule, including the coordination with the device for conducting the collaborative research, and the period for the payment of utility expenses.)
d) Regarding the system for the purchase of parts and other items and the examination of invoices, please follow the research center’s accounting regulations.
e) The research leader and the research members may travel for necessary matters relating to the execution of the Bilateral CR. The travel course is limited to from NIFS to each of the research centers, from each of the research centers to NIFS, from each of the research centers to another of the research centers, and from a university (excluding the research center) to each of the research centers. (For details, please refer to the table below.)
f) Regarding the procedures necessary for applying for travel and for the provision of travel expenses, please follow the accounting regulations of each research center.
g) Bilateral CR funds may not be used for overseas travel.
3) The Management of Property
a) Equipment and other items purchased with Bilateral Collaborative Research funds will belong to the respective research center.
Travel Expenses Available for Bilateral CR
(2)LHD Project CR
In executing the budget, please consult the contact person.